Share your perspective and experience with others. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. Use case: Handling and avoiding conflicts. Respect different points of view. 33. What's more difficult is to sustain the ground rules throughout the meeting. Innovation Keep the list of meeting rules as short as possible, while still achieving the objectives. 30. Be inclusive. Often people do this unconsciously because they feel that the meeting isnt relevant to them. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Decline the invitation to a workshop, unless it is relevant to your role. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. Go with the flow. Each group should come up with their own set of ground rules. 20. Determine ground rules for the workshop. Thank you! endobj As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. The more tangible ideas are, the easier it is to discuss them. Be present, and dont attend to non-meeting business. Stay mentally and physically present Be present, and don't attend to non-meeting business. Give a single list to each participant. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. All Rights Reserved. 0000061726 00000 n Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. Behavioral ground rules are more useful. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. 35. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. This allows people to talk and share more willingly. Use the ground rules to check on and improve the quality of the group's interactions. The following are common examples of ground rules. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream Be engaged all the time. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Ground rules should always be used with a clear purpose. 43. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Most people prioritize to be understood first, before they open their ears to better understand others. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 17. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. Present the final choices. Because creative ideas often arise while actively working on or talking about specific topics. 22. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. To be effective, meeting ground rules should be based on research around best practices in the workplace. 1. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). 0000009022 00000 n Have theparticipants collaborate tocome up witha list of their preferred meeting rules. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Share the list with the meeting participants before startingthe meeting. Remember and use basic rules of brainstorming. 0000007101 00000 n at any time to indicate that it is time to move on to the next topic. Be direct and honest. 46. Share time so that all can participate. Arrange the room with plenty of open space for the participants to roam around and form teams. As a result, discussion can become toxic and can quickly grow into conflict. 19. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 0000006440 00000 n Nothing comes from doing nothing! 0000008050 00000 n "Explore interests, not . These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 0000004294 00000 n The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Treat serious topics lightly. Respectfully challenge the idea, not the person. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. endobj "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 49. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. 56. Stay at the strategic level. Encourage diversity in ideas, perspectives, and preferences. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Frequently remind yourself of the goal of the training workshop. Decline the invitation to a workshop unless it is relevant to your job function. 37. Do not leave the workshop early. Avoid hidden agendas. Most people prioritize to be understood first, before they open their ears to better understand others. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. 0000049313 00000 n The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. 59. (These are in no particular order. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. 0000008568 00000 n 54. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. cUI Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. During discussions, dont make abstract statements. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" Take notes during the workshop. Group Dynamics At the end of the workshop, identify key takeaways and action items. Decide how you will wrap up the workshop. Let me tell you a secret of facilitation: People support, what they help to create. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Preserve your sense of humor. Be curious to learn about alternative perspectives. 10. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Be present, and don't attend to non-meeting business. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. 0000004522 00000 n Use MeetingSift for free. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. How? 52. Good ground rules create a productive and calm learning environment. Ensure your HR practices are compliant, adequate, effective, and up to date. During discussions, value other participants' contributions. 0000001780 00000 n During the workshop, carry out any responsibilities assigned to you. Contribute to a single conversation. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Come to the meeting with a positive attitude. Share meeting reports with meeting participants. Share meeting outcomes with other stakeholders that should be kept in the loop. Once stated, anyone in the meeting can say "ELMO!" The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. The next topic feel hurt, lash out and attack back using idioms three. It 's important to be effective, and phrases that can be expressed more openly short as possible, still. Decline the invitation to a workshop, identify key takeaways and action items quickly grow into conflict more... 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'S more difficult is to sustain the ground rules are guidelines that participants in a meeting, the easier is.
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